Shadybrook POA Regular Meeting
April 28, 2025
6:00 PM@ Clubhouse Charlya Drive
MINUTES
- ROUTINE ITEMS
1. Call to Order AT 6:00 pm
2. Roll Call HB, LW, BF, TB, BW, & (MS & EL Absent)
3. Pledge of Allegiance led by BF
4. Invocation by HB
**INSERTED Listening to property mgmt. presentation ACTION Item #1
5. Approval of Previous Minutes
ll. REPORTS
- Treasurer’s report AT EL
- IT/Communication Report BF SF LW
- Security EL
- President’s Report BF
- Office AT LS
- Maintenance / Roads / Parks and Commons HB, BF, LW
- ACC JW
lll. Action Items
- **Hear property management services present what they can provide SBPOA as a bookkeeping and collections service.
- Discuss and hear bids on Christine culvert and road repairs.
Stated 1 bid from B Matlock was incomplete
Bid from Gomez was $19,850 Plus fill material
Bid from J Murphy was $3,500 plus fill material
Bid was awarded to Jason Murphy
- Discuss Rogue board members.
Rogue board member is B Fraser – President since he was using his Debity card for purchases and being reimbursed
- Discuss Payroll account (using old Maintenance account for payroll)
Revealed old maintenance bank account was converted into the payroll account to make banking records more transparent
lV. Membership Open Forum
Owners who have signed up
1. Carol Clark was demanding a full audit of our books
2. Rick LeBlanc – Listed to speak about having audit, but questioned property
management allegiance: Property owner’s or board
3. Shae Young (Not a property owner) Questioned insurance on vehicles
4. Erika Rigsby Spoke about gates were discussed and voted on and passed
Also, spoke about 3-way stop at Chelsea and Caroline Ln.
V. Adjournment Motion LW : 2nd. TB 5 – 0 Pass Mtg. Adj. 7:36 PM